1. Enrolled students
You need to know how many students are enrolled in each classroom. Knowing this number is important for several reasons. For one thing, it lets you make sure that all the kids who are supposed to be there each day are accounted for. It’s also helpful for planning purposes since it tells you what your teacher-to-student ratio is and how many students you have enrolled in your entire school.
2. Openings In Each Class
You’ll also need to keep track of the number of opening there are in each classroom. This lets you know how many new students you can take on so you can answer questions from interested parents. If there aren’t any openings, then it might be time to think about expanding. But if there are a lot of openings, you’ll need to think about how you can better market your school to parents.
3. Tuition Costs
Parents interested in your school are going to want to know how much money it will cost to have their kids enrolled. This is one of the most basic numbers the head of a Montessori school should know and yet some heads of school don’t know how much they charge for tuition. You need to know how much tuition costs at each level so you can answer parents’ questions and plan your budgets.
4. Average Monthly Revenue
It’s pretty easy to keep track of how much money you’re bringing in each month. But that’s not the only number you need to know. You’ll also need to average all twelve months to find your average monthly revenue. That will help with budgeting all year around. While most of your income will come in during the school year, you still need to pay bills during the summer.
5. Monthly Expenses
You need to track the money going out of your school as well as the money coming in. Knowing your monthly expenses is essential for crafting an accurate operating budget. It also gives you insight into where your money is going, and knowing that information can help when you’re looking for ways to cut back on expenses.
6. Tour Numbers
While this number isn’t as important as the other five, it’s still useful information. Track how many tours you’re giving of your school per week or month and then figure up what percentage of people who go on these tours decide to send their children to your school. A low close rate indicates a need for change in how you’re presenting your school, while a high close rate lets you know people are responding well to what you have to offer.
If you’re a head of school and you can’t say you know these numbers at all times, then it’s time for a change. Holistic Montessori Solutions is dedicated to empowering school administrators, heads, and owners so you can preserve the high standards of Montessori education and run a successful school. Contact us to learn more about how we can support you.
